Aims, standards, content and management guidelines

Introduction
This document is intended as a guide to the management and contents of the local community website. The aims of the website are given and provide a foundation for what services the website should offer. Four categories of material have been identified, and guidelines for the obtaining and managing the material are given. Also a set of standards for material to adhere to is set out.
These guidelines for material should be listed on the website so that everyone can understand how decisions are made. Roles within the website team should also be published, both to explain to the public and to support the team itself.

Aims
The content must meet the stated aims of the website:
· Publicise local events, facilities & services in our community.
· Air news & provide a citizens' forum about issues affecting Karekare.
· Provide ecological information for conservation and restoration.
· Publish locally and internationally sourced information relevant to life in Karekare.
· Create an interesting, interactive site based on the above aims with appropriate use of innovative internet technology.
Standards
Standards define the quality and appearance of the material placed on the website. Three categories of standards have been identified:
· Accuracy. Ensure correct details, good spelling and grammar, all sources to be credited.
· Integrity. Categories of material clearly and consistently labelled.
· Punctuality. Publication of material in a timely manner and removal or archiving when relevance has expired.
Management
The website is maintained by a subcommittee of KKRRT. Members of the subcommittee apportion responsibilities amongst themselves as they see fit. To ease the workload, as many members as necessary should be classified as editors, each of whom has full editorial discretion over their area of responsibilities. While only one editor may need to be responsible per community group, several may be needed for more dynamic areas such as news and events. Editors should have full access to the areas of the website for which they are responsible, enabling material to be uploaded quickly and efficiently. Editors should also encourage local groups to take over the responsibility of writing and uploading material, offering technical assistance as required. The second and fourth categories of material as listed below should have a two stage process of reviewing and posting, whereby the initial reviewer forwards the finished article to a second designated reviewer for final proof-reading and uploading.

Categories
There is a variety of material on the website, which falls into four broad categories:
· Personal opinions
· Editorial comment
· Community group information
· News, events, reports and features
Category Types
These categories of material reflect the origins of the material and how it should be interpreted by the reader. The standards above dictate that material should be displayed in such a manner that the category of the material is plain to see.
Personal Opinions
These are issues raised by or responses from the public, possibly expressing personal opinions, beliefs, experiences, etc. They could be posted on freeSpeak, where they are published unmoderated, although they may be removed later if content is found in breach of freeSpeak requirements. Any correspondence received via email directed to the website or editors may also be published subject to moderation and authentication. All correspondence must give the author's full name and valid contact details. Based on this document the website team reserve the right to not publish emails.
Editorials
These are comments from the website editors, either individually or as a team. These are likely to be dynamic in nature and expire quickly, but an archive of editorials should be kept online.
Community Group Information
Each community group should have a contact person who is responsible for the information provided for the website. This person will work with the editor responsible for the contribution of the group in maintaining an accurate reflection of the group on the website. They should agree on a timetable for how often various sections of the group's website area require updating. Information included here could be: notices of events and meetings hosted by the group; reports written by the group; contact details; any relevant news and issues.
News, Events, Reports and Features
This category covers a wide range of material, which can be broadly divided into two types:
· Dynamic. Information that changes or expires rapidly.
· Static. Information that may remain unchanged for long periods of time.
Generally news and events will be dynamic and reports and features are likely to be classified as static. This logical division should be reflected in the layout of the website. The source of the material within this category may come from anyone, but is subject to editing. It is the responsibility of the editors to ensure that dynamic material is both obtained regularly and kept current.
All correspondence must give the author's full name and valid contact details. Based on this document the website team reserve the right to not publish emails.
It is important that all of this material is archived, and preferably available online.
Ownership
All content and design on the website is copyleft material, that is to say, free to copy as long as source is acknowledged as specified on the website itself.
Developed by the website team: Mary Gardner, Mathew Groves, Alan Moore, Julia Moore & Mike Nixon.